Purpose: To ensure a smooth and secure rental experience by documenting the condition of tools before and after each rental. Feel free to use our digital form to guarantee the tool is fully inspected and to maintain your records with.

Step 1: Initial Inspection

• Visual Check: Inspect the tool for any visible damage, wear, or missing parts. Check for rust, cracks, or any signs of malfunction.

• Functional Test: If safe, test the tool to ensure it operates correctly. Listen for unusual noises or vibrations.

• Safety Features: Verify that all safety features are intact and functional. Ensure that any safety guards or switches are in place.

Step 2: Documentation

• Photographic Evidence: Take clear photos of the tool from multiple angles. Capture any existing damage or wear.

• Condition Report: Write a brief description of the tool's condition. Note any issues or areas of concern.

• Checklist: Use a checklist to ensure all parts and accessories are included. Confirm that the tool is clean and ready for use.

Step 3: Communication

• Share Documentation: Send the photos and condition report to the renter before pickup. Keep a copy for your records.

• Discuss Any Concerns: Address any questions or concerns the renter may have. Agree on any special handling instructions.

Step 4: Post-Rental Inspection

• Repeat Inspection: Conduct the same inspection process upon return. Compare the tool's condition to the initial documentation.

• Update Records: Document any new damage or changes in condition. Communicate findings with the renter.

• Feedback: Encourage renters to provide feedback on the tool's performance. Use feedback to improve future rentals.